7 Benefits of Outsourcing Accounting Services

What is Outsourced Accounting

When you need help with accounting questions, you want to work with accountants that respond in a timely manner. Even if it is to touch base and confirm that they are looking for the answer, that communication is necessary to have a great working relationship. With any paid service, scope creep can happen where one task ends up snowballing into multiple, and it can result in additional costs you weren’t initially aware of (or forgot about). Be sure to make your month-to-month relationship clear, and expectations set at the beginning so it minimizes the chance of this happening. We’ve got a comprehensive 5-step process that you can follow to gain clarity on how the onboarding process works, if you’re unsure.

Also hiring employees is costly as you need to consider purchasing laptops, allocate a portion of your office rental, increase your HR and supervisory requirements, etc. Outsourcing refers to hiring a third-party service provider to perform one or multiple business tasks in order to upgrade your operations and achieve your business goals. Most importantly, outsourced accounting gives business executives more time to focus on what they do best—overall business strategy.


We provide a full spectrum of outsourced CFO and accounting services specially built for the needs of venture-backed companies, startups, and PE-backed firms. Accounting and bookkeeping can be outsourced to handle sales and use tax reporting, bill payment, payroll process, and tax reporting. If you need a higher level of outsourced accounting, a controller can provide tax planning and analysis, depreciation scheduled maintenance, and financial statement review and analytics. Before you talk to any providers, be completely clear about your business’s needs and the financial services that will support your goals. One person’s impression of what bookkeeping is can differ from another, so it is vital to be on the same page. Many business owners are reluctant to use outsourced accounting services because they are concerned about the security of their accounting data.

As with any service, the cost of outsourced accounting varies by provider. The same goes for payment terms, since some charge by the hour and others by the month. Therefore, your decision will require some budgeting on your end to see what you can afford—whether it be an accounting partner or an alternative. This assessment will determine whether you need outsourced accounting and bookkeeping services or to hire an in-house bookkeeper. Taking assistance from a business accounting services firm gives you time to breathe and shift focus on what’s necessary.

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You should also consider outsourcing if you want to make sure that you’re optimizing your tax planning and financial positions. Even if you don’t need to outsource everything, you should consult with an accounting and tax specialist on a regular basis. This includes keying in transactions, reconciling bank statements, creating financial reports, and more.

What is an example of an outsourcing contract?

An outsourcing agreement is a contract formed between a company and a service provider wherein the provider promises to deliver specified services. An example would be data processing from a service provider that utilizes its own staff and equipment, typically working from their own location as well.

Each person should consult his or her own attorney, business advisor, or tax advisor with respect to matters referenced in this post. Bench assumes no liability for actions taken in reliance upon the information contained herein. Organize your outgoing payments, collect the invoices and receipts in one place, offer corporate cards, and do much more with Volopay. Find on what basis they estimate an accountant’s salary, monthly or hourly basis. But it gets the best value for the money invested when the company goes through the following scenarios. Internal frauds are unavoidable when you have an in-house accounting department.

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• A company of any size already has a bookkeeper but needs advanced accounting and financial management assistance to manage the liabilities better and make better margins. When your company scales, the team size of every department grows, particularly accounting. Your payables and receivables reach numbers that you have never handled before. Other costs include materials and stationery supplies, gadgets and software expenses, employee allowances for overtime, training, and other payables.

There are many things that a successful company invests in to reach a point of high profitability. But if you want your business to reach such a point of success, you should have access to highly effective financial tools and software. Unfortunately, many small start-ups and businesses don’t have this benefit. This is how an in-house accounting department may take several weeks or even months to solve the problem and get back on track. It becomes easier to detect the abnormality with a team of experts handling your accounting needs.

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An early and open discussion about this can keep you from being hit with unexpected costs down the line. Depending on your needs, you can give your bookkeeper or accountant access to all of the accounts that they need to handle your books. Alternatively, you can use a cloud-based service that lets your bookkeeper enter some transactions on your side, and then, your accountant can handle the more advanced tasks on their end. Generally, accounting firms care about their reputation and will not get into activities that can bring it down. Outsourcing accounting services has some drawbacks too, which can have a little to significant impact depending on your business structure and operations.

  • Hiring an outsourcing company for your company’s accounting department allows the ability to accomplish a lot more work in less time.
  • By outsourcing, you don’t have any attributed overhead costs that hiring an employee would generate, such as PTO, health insurance, retirement, vacation, Workers’ Comp, and sick days.
  • Your accounting data is also stored securely in the cloud, so you can access it at any time, wherever you are.
  • Now, it’s time to examine the benefits of outsourcing accounting services.

Certain events often trigger a business’s need to invest in upgrading its accounting approach. Perhaps your business is in the process of raising a Series A and has to survive due diligence. Or maybe your cash balance is particularly tight one month and you have doubts about your ability to make payroll. If you have a team or a responsible person managing the accounting tasks right now, discuss with them what needs to be outsourced. Accounting outsourcing companies are a dime a dozen, and you don’t want to get stuck with the wrong choice. Consider the following factors for finding the best agency to outsource accounting.

As an agile small business, the last thing you want is to be tied into an agreement that doesn’t grow with you. So, make sure your provider gives you the flexibility to scale your service up and down and add new services or more hours. For business owners, handing over the control of the books can sometimes feel uncomfortable.

  • Third parties must provide error-free accounting assistance as they rely solely on their services for revenue.
  • These financial experts provide firms with business acumen to encourage growth.
  • Here are a few other things to look for when choosing an outsourced accountant.
  • Such transfer of authority requires a significant level of trust in the association with the outsourced team.
  • Outsourced accounting is a service that provides a full, accounting department experience for small businesses.

Data is bigger than ever which is why data security, internal or client-based is a huge concern for everyone in the industry. A considerable amount of data is produced daily as most accounting services have gone digital. Outsourced accounting enables businesses to work with experienced professionals at an affordable price. If such experienced professionals were to be hired by the organization, the expenditure would be significantly higher. We provide a range of support and expertise, from running your day-to-day business finance operations to creating a long-term financial strategy. They rely on the information we provide to them and know they can use our financial data and reports to make sound financial decisions for the school.

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